Dictionary of Procurement Terms

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  • All-Or-Nothing Bid (All or None)

    A bid submitted for a number of different items, services, etc., in which the bidder states they will not accept a partial award, but will accept only an award for all the items, services, etc., included in the Invitation for Bids. Because the bidder has qualified their bid, their bid may be deemed as non-responsive.
  • Allocable Costs

    Costs that are authorized by the contract, regulation, or law.
  • Allocation

    1. The action or process of sharing or portioning out something. 2. The amount of a resource assigned to a particular category or recipient.
  • Allot

    To divide an appropriation into amounts which may be encumbered or expended during an allotment period.
  • Allowable Costs

    Costs that are recognized by law, regulation, or the contract. (Harney, 1992) A cost that is reasonable.
  • Alphanumeric

    Consisting of both letters and numerals.
  • Alternate Bid (Response)

    1. A substitute bid. 2. A bid submitted with an intentional substantive variation to a basic provision, specification, term, or condition of the solicitation.
  • Alternate/Alternative Service Delivery (ASD)

    An entity's use of non-traditional, more efficient, cost-effective methods of delivering some of its services.
  • Alternative (Alternate) Bid/Proposal

    A response to a bid or proposal that does not meet the exact requirements of the specification or scope of work, but offers an alternative for consideration. A bid/proposal submitted with an intentional substantive variation to a basic provision, specification, term, or condition of the solicitation. This alternative, in the opinion of the bidder/proposer, achieves the same end result. Alternative bids and proposals may render the bid/proposal as non-responsive.
  • Alternative Dispute Resolution (ADR)

    A process or procedure used voluntarily between parties to resolve issues without the need to resort to litigation. ADR may include, but is not limited to, mediation, fact-finding, and arbitration.
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