The Institute for Public Procurement

Governance - NIGP 2.0

Developing, supporting and promoting the public procurement profession

 

GOVERNANCE - NIGP 2.0


NIGP's governance structure empowers and engages members in volunteer leadership through an expanded organizational structure that provides opportunities for members to serve the profession in meaningful ways.

Rather than operate from a single Board of Directors, NIGP 2.0 is centered on a Governing Board and three critical Councils with specific roles and responsibilities. This approach allows the Governing Board to focus on strategies necessary to drive the profession and Institute while delegating the governance of key functions to the three Councils:

  • Financial management and budgeting (Finance Council)
  • Member and chapter affiliate programs (Member Council)
  • Volunteer leadership and sustainability (Talent Council)

Within this structure, a number of Council Committees were created to support the work of the Councils. Additionally, the structure includes a number of Operational Committees that have been created to support the work of NIGP’s professional team.

Governance Structure

NIGP 2.0 has a four-part governance structure made up of a Governing Board, Finance Council, Member Council, and Talent Council. Each Board and Council has specific responsibilities and add value to the Institute through their focused roles. Volunteers on each Board and Council work together to develop a strategy that aligns with the mission and vision of the Institute.

NIGP Bylaws

Strategic Plan

Articles of Organization

Diversity Policy

Thought Leaders

A unique feature of NIGP 2.0 is the inclusion of external thought leaders. These leaders are not practicing public procurement professionals. However, they are invaluable stakeholders due to their unique expertise and diverse perspectives in strategies and techniques that are critical to NIGP’s success. Thought leaders are appointed to every governing body except the Member Council.

Governance Documentation

The Board of Directors Policy Manual contains all the NIGP policies and practices that the Board is required to follow in conjunction with the Institute's governance and management. It also provides detailed directives to governance issues outlined in the Institute’s Articles of Organization and Bylaws.

The Board of Directors Policy Manual may be amended by majority vote of the Board of Directors either at a regularly scheduled Board meeting or by fax vote ballot. Unanimous consent is required for a fax vote.

Actions/Discussions 2021

2021

  • GOVERNING BOARD

    February 18, 2021

    Budgets

    Approved the budget for the 2021 Virtual Forum and the companion 2021 in-person Leadership Summit conditioned on the approval by the NIGP Finance Council. 

    Chapters

    Approved the Institute's Principles of Alliance and Operating Framework for the NIGP's network of chapter affiliates. Further approved the Chief Executive to begin introducing the Alliance and Framework to chapter leaders with a goal to execute all agreements with chapter affiliates by December 31, 2021. Staff will provide a quarterly update to the Board on this initiative.


    January 21, 2021

    Appointments

    Ratified the appointment of Dan Marran to the UPPCC BOE CPPO team for a term effective immediately through December 31, 2022, and further ratified the appointment of Tony Reed to the UPPCC BOE CPPO team for a term effective immediately through December 31, 2023.

  • FINANCE COUNCIL

    February 25, 2021

    Budget

    Approved the budget for the 2021 NIGP Virtual Forum and the companion 2021 in-person Leadership Summit. 

    Financial

    The Payroll Protection Program (PPP) loan of $525,000 is booked as a liability and will only show as an asset on the balance sheet once the loan is forgiven.


    January 28, 2021

    Financial

    The Finance Council Chair asked for volunteers to serve on a task force to work on the NIGP mitigation plan. NIGP created a structure to help members who are struggling to pay their membership dues because of the impact from the Covid pandemic. Staff continues work to reduce accounts receivable (AR).

  • MEMBER COUNCIL

    February 8, 2021

    Chapters

    Approved the change of name from the Carolinas Association of Governmental Purchasing to North Carolina Association of Governmental Purchasing. Approved the Chapter Affiliation Agreement to send to the Governing Board.

  • TALENT COUNCIL

    February 2, 2021

    Recommended Appointments

    Approved the motion to recommend the reappointments of Molly McLoughlin and Jon Walton to the NIGP Governing Board. Approved the recommended appointments of Jessica Baraket and Clarissa Clark and the reappointment of Kim Albritton to the NIGP Finance Council. Approved the recommended appointments of Victor Leamer and Jenn Myers to the NIGP Talent Council and to further recommend the appointment of Christin Webb to fill Jack Adger’s unexpired term, followed by Georgia Gillens as a fourth alternate candidate.

    Final Slate for 2021 MC Election

    Approved the final slate of candidates for the 2021 Member Council election to include: Amy Flack, Stacy Gregg, Kristen Hutto, Russ Pankey, David Santucci, and Katherine Tople.

     

Actions/Discussions 2020

2020

  • GOVERNING BOARD

    December 17, 2020

    Appointments

    Approved the re-appointment of Kenneth Duke to a second term on the AEP Evaluation Committee for a period of January 1, 2021 to December 31, 2024.

    Board Policy

    Approved the motion to waive Section 5.E.8.f of the Board Policy Manual specifically for the 2021 Member Council election for the purpose of extending the 2021 election period.


    November 13, 2020

    Strategic Plan Discussion

    Chair Taylor Adams, commissioned the following three task forces to assess various sections of the NIGP strategic plan: NIGP Relationship with Academia as a vehicle for addressing advocacy; Education initiatives as described in the strategic plan; and Relationship management between NIGP and its chapter affiliates and their members. Taylor Adams and Rick Grimm will discuss the justice, equity, diversity, and inclusion (JEDI) piece and report to the Board on the December call.


    October 15, 2020

    Board Policy

    Approved the revisions to Section 7.D, E, F, H, P, and Q of the NIGP Board Policy manual pertaining to the NIGP Certification Commission.

    Terms

    Approved the motion to extend the term of Tara Acton as Chair of the NIGP Member Council from June 30, 2021 to June 30, 2022. 


    September 17, 2020

    Discussions

    NIGP staff provided the Board with a brief update on the first-ever NIGP virtual Forum. NIGP exceeded its goals in paid registrants and sponsorships. A survey has been distributed to all Forum registrants and exhibitors. The preliminary data from the surveys is positive, showing that most registrants were very pleased with their virtual Forum experience.


    July 16, 2020

    Re-appointments

    Approved the re-appointments of Jack Pellegrino, Mohamad Alkadry, Stacy Gregg, Barbara Johnaon, and Etta Henry to the NIGP Certification Commission for the term of July 1, 2020 through June 30, 2023.


    June 18, 2020

    Financial

    Approved the NIGP FY21 Operating and Capital budgets as recommended by the NIGP Finance Council, and further approved the allocation of $215,042 from the unallocated balances of FY12, FY17, FY18 and FY19 for the establishment of a Certification Fund.


    May 21, 2020

    Forum

    Approved the motion to cancel the in-person NIGP Forum and Products Exposition slated for Chicago, IL on August 23-26, 2020 and replace the event with a virtual Forum based on the details set forth in the Executive Summary including budget and fees, and to further move to authorize NIGP staff to negotiate terms with appropriate venues necessary to host the 2024 Forum in Chicago, IL.

    Board Policy

    Approved revisions to section 5.B. of the NIGP Board policy manual to modify the NIGP Member Council responsibilities to more accurately reflect the work of the Council, as requested by the Member Council.


    April 16, 2020

    Financial
    Approved the FY19 Independent audit with a change in net assets of $72,277.

    Appointments
    Approved the re-appointment of Alex Denis to the Talent Council for another term. Approved the appointment of Jeff De Cagna as a thought leader to the Talent Council for a term through June 30, 2023.


    March 19, 2020

    Presentation
    Javon Lewis, Chair of the Diversity & Equity Committee, presented the committee's thoughts on the demographic data and their renewed vision and recommendations for the future of this committee.

    Discussions
    The Board will schedule an executive session in April to discuss the UPPCC proposed partnership agreement.


    February 20, 2020

    Appointments
    Approved the following appointments: Cheral Manke to the Governing Board to fill the unexpired term of Miriam Singer. Cheral's appointment caused Tara Acton to ascend to the position of Chair of the Member Council and the newest member of the Governing Board. In addition, the Board appointed Kim Albritton to the Finance Council to fill an unexpired term, the re-appointment of Lisa Cummins to the Finance Council, and Rebecca Kee to the Talent Council (for a term beginning July 1, 2020).

    Presentation
    Keith Glatz, Chair of the Mentorship Committee, presented the Mentorship committee's business plan to the Board.


    January 23, 2020

    Board Policy
    Approved the modification to Section 5 of the Board Policy Manual to exempt the Member Council Chair and Chair-Elect from a competitive election.

    Discussions
    The Board discussed what NIGP would consider as a recognized professional credential as it relates to eligibility for serving on an NIGP Board or Council. The Board agreed that the Talent Council will create and maintain a list of professional credentials recognized by NIGP, subject to ratification by the Governing Board.

  • FINANCE COUNCIL

    October 29, 2020

    Financial

    Reviewed the FY21 September NIGP Performance Report and budget goals. Revenue for in-person classes and member dues are down due to the Covid pandemic. NIGP pivoted to virtual learning due to the pandemic. NIGP will continue to monitor the data and current trends very closely.


    August 4, 2020

    Financial

    RBC Wealth Management, presented an overview of NIGP’s investment portfolio including an update on capital markets and a review of NIGP’s long and short-term reserves portfolio. NIGP staff reviewed the June FY20 NIGP performance report and preliminary year-end financials.


    May 28, 2020

    Financial

    The proposed FY21 budget was reviewed and included the current environment with the COVID pandemic, the status of NIGP programs and the outlook for year-end; the FY21 budget projections, and mitigation plans. The NIGP Governing Board approved a virtual forum for 2020 and the 2024 NIGP Forum will be held in-person in Chicago.

    Budget

    Approved the NIGP FY21 budget and advance it to the NIGP Governing Board for final approval.


    January 30, 2020

    Financial
    Reviewed the NIGP second quarter financials through December 2019. NIGP membership is growing including new members and renewals.

  • MEMBER COUNCIL

    December 14, 2020

    Task Forces

    Created the task force to manage the 2021 Agency Advancement award including determining criteria and the timeline for the award.


    October 26, 2020

    New Chapter

    Approved the formatiom of the new NIGP Virginia Beach chapter.

    Committees

    Approved the position description for the Position Paper Steering committee as amended. Approved the priority ranking for the Diversity and Equity Committee's initiatives that were determined by the Member Council's D&E task force. Tara Acton will bring the priority list to the Governing Board. Created a new Member Council task force to develop and promote the Council's 2021 election.


    August 10, 2020

    Chapters

    Approved the dissolution of the NIGP Grand Canyon Chapter and absorbed it as a Branch Chapter of the Arizona State Capitol Chapter.

    Task Forces

    Created a Council task force to review the recommendations made by the Diversity & Equity committee. The task force members are Jeff Dansdill, David Santucci, Amy Flack, and Etta Henry.


    June 1, 2020

    Discussions

    The Council reported receiving 18 submissions for the new Agency Excellence Award. The Council's task force is reviewing the applications and will meet on June 18th to review/finalize the scores. The Council confirmed the liaisons to its committees and reviewed the Council activities for the NIGP virtual Forum.

    Survey

    The NIGP Director of Marketing will be working with the Member Council on survey initiatives for the NIGP membership. The intent of the surveys is to help identify gaps and determine benchmarks for measuring engagement.


    April 6, 2020

    Task Forces
    The Member Council Chair will create a task force to review the Diversity & Equity committee's position description, their demographics analysis, and their recommendations/action items. Prioritized recommendations will be vetted and forwarded to the Governing Board.

    Discussions
    The voter turnout for the 2020 Member Council election was discussed and the history of voting analytics was reviewed. The Council agreed to continue with candidate videos for future elections.

    Discussions
    The Council discussed creating a task force to evaluate Member Council opportunities to engage with attendees during the NIGP Forum. Tara Acton, Chair will take the lead on this task force.


    February 18, 2020

    Chair-Elect Selection
    The Member Council selected Tara Acton as their new Chair-Elect.

  • TALENT COUNCIL

    December 1, 2020

    Candidates for UPPCC BOE CPPO Team

    Approved the motion to interview Dan Marran, Tony Reed, Greg Spearman, and Stephanie Williams for the two open positions on the UPPCC BOE CPPO team.


    October 6, 2020

    Chair-Elect Position

    Approved the selection of Stacy Adams as the Chair-Elect of the Talent Council for the term of July 1, 2021 through June 30, 2022.

    Recruitment

    The Council will identify its interview teams in preparation for the 2021 selection of new Board and Council candidates for open positions. Council members were reminded to use the NIGP demographic report as a reference when recruiting new volunteers. The Chair of the Chapter Ambassadors will be invited to participate in the December Talent Council call to talk about recruitment efforts from the chapters and how the Council may help.


    August 4, 2020

    Discussions

    The Talent Council is seeking a Chair-Elect from within its Council. In addition, the Council will be seeking a new Thought Leader. The Chair plans to have discussions with the Council on eligibility criteria and Board Policy restricting dual roles for volunteers, and will post on NSite.


    June 2, 2020

    Position Descriptions

    The Member Council updated their position description so that it better aligns with their roles and responsibilities and the Governing Board approved those changes. The Talent Council’s position description had been updated to include more specific information on the thought leader position as an advisory role. The Finance Council did not submit any updates to their position description.

    Chair Training

    The NIGP Leadership Development committee completed the Chair training module and this training has been sent to all current committee and Council Chairs. 


    April 7, 2020

    Candidate for Thought Leader Position
    Jeff De Cagna, Founder and Executive Advisor of Foresight First, was recommended by Peggy Hoffman to be a Thought Leader for the Talent Council. Rick Grimm met with Jeff and he was invited to participate in the Council's April call. Carrie Mathes will deploy a post on the Council's NSite regarding advancing Jeff De Cagna for the position of Thought Leader for the Talent Council.


    February 4, 2020

    Discussions
    The Governing Board has requested for the Talent Council to create and maintain a list of professional credentials recognized by NIGP, subject to ratification by the Board. This list is to be periodically reviewed by the Talent Council. Art Moore will take the lead on this project.

Actions/Discussions 2019

2019

  • GOVERNING BOARD

    December 19, 2019

    Financial
    Approved the NIGP FY21 Forum Budget for Chicago

    Appointments
    Approved the following re-appointments: Rachel Vejraska as the NIGP representative to the UPPCC Board of Examiners CPPB team for another term, and Steve Siesser as a Thought Leader on the NIGP Finance Council for a second term.

    Board Policy
    Approved the revisions to Section 15 of the Board Policy Manual regarding agency awards as recommended by the Member Council.


    November 17-18, 2019

    Board Policy
    Approved the appeals process for the NIGP Certification Commission in Section 7.M of the Board Policy manual as revised.

    Appointments
    The Board elected, by acclamation, Carrie Mathes as Governing Board Chair-Elect for the period of July 1, 2020 to June 30, 2022. The Board re-elected, by acclamation, Kate Rotella as the NIGP Treasurer for the period of July 1, 2020 to June 30, 2022. Miriam Singer and Taylor Adams announced their resignations from the UPPCC Board of Directors effective immediately. The Board approved the appointments of Glenn O'Steen and Jill Klaskin-Press to the UPPCC Board of Directors.

    Discussions
    Agreed that diversity is very important for NIGP and that the Diversity & Equity committee should provide a brief presentation and update to the Board during their Forum 2020 meeting in Chicago. Furthermore, the Board requests the committee to assess and revise their current position description and report back to the Talent Council.

    Board Policy
    Agreed to dissolve the Legislative & Position committee and create a smaller steering committee of 3-5 people to manage the position paper process. The steering committee will be led by the Member Council. The Talent Council will appoint people to this steering committee. The Board agreed that the structure of both the Mentorship committee and the Diversity & Equity committee should remain at this time. The Mentorship committee will present its business plan to the Board at a future Board meeting.

    Discussions
    Agreed to move forward with the winning logo as presented by staff. Staff will make final proposed revisions to the OA4 and Pareto in Marketplace awards, to bring back to the Board at a future meeting for discussion and approval. Staff updated the Board on the content build project and current pilots. The Chair of the Certification Commission reported that that first CPP graduates will be recognized at the NIGP Forum in Chicago in August 2020. Other topics of discussion included the 2020 Forum, the staff bonus program from FY19 proceeds, and sources of revenue to fund research papers.


    October 17, 2019

    Board Policy
    The Board approved the Governance revisions and Treasurer reappointment process as well as the committee and task force revisions to board policy as per NIGP 3.0 Task Force recommendations. In addition, the Board approved the Certification Commission Board Policy revisions per the Commission recommendations and the Board policy revisions pertaining to the Awards as recommended by the Member Council.


    September 19, 2019

    Board Policy
    Approved the motion to establish the NIGP Accreditation committee and directed the Chief Executive to modify Section 4 of the Board Policy Manual, which governs the committee structure, in accordance with this Board action.

    Strategic Initiatives
    The Chief Executive reported on NIGP's objectives and key results (OKRs) for FY20. The two OKRs for NIGP are the Pathways program and to increase revenue. Chair Mike Bevis requested for staff to add an additional metric to the quantitative measuers that shows the difference from the past year to the current year.


    August 24, 2019

    Appointments
    The Board ratified the appointment of Alex Denis to the Talent Council.

    Strategic Initiatives
    The NIGP Director of Marketing presented the NIGP marketing strategy and initiatives, including NIGP’s brand health metrics, value drivers, and brand pillars. In addition, Fareshta presented options for the NIGP Brand Essence statements, background, and stories.


    July 18, 2019

    Strategic Initiatives
    The NIGP Director of Marketing presented an overview of the NIGP marketing strategy and initiatives, including the rebranding effort, to the Governing Board. It was emphasized that the NIGP Governing Board will determine the mission, vision, and values for NIGP.


    June 22-23, 2019

    Strategic Initiatives
    The Board discussed strategic initiatives in content and growth in areas of advocacy and relevancy, education, and chapter support.

    Discussions
    Chair, Mike Bevis, created the NIGP 3.0 Task Force to review and make recommendations for the NIGP volunteer program. Mike Bevis appointed Carrie Mathes and Cheral Manke to co-chair the task force and appointed Jon Walton and Molly McLoughlin as additional Board members to serve on the task force.

    Financial
    Approved the FY20 operating and capital budgets of the Institute as recommended by the Finance Council.


    May 16, 2019

    Appointments
    Approved the appointments of the following individuals: Joan Chin Nuke to the NIGP Finance Council for a term effective July 1, 2019 through June 30, 2022; Miriam Singer as a NIGP representative to the UPPCC Board of Directors. The Board also ratified appointments to the NIGP Content Management Committee and the Practice Analysis Panel.


    April 18, 2019

    Appointments
    Approved the appointment of Mike Mucha to the position of Thought Leader of the NIGP Governing Board for a term beginning July 1, 2019 through June 30, 2022 as recommended by the Talent Council.

    Board Policy
    Approved the modification to Section 10 of the NIGP Board Policy Manual to allow active associate members to be eligible to serve on the NIGP Content Management Committee and to include renewal terms.


    February 21, 2019

    Appointments
    Approved the following re-appointments for terms effective July 1, 2019 through June 30, 2022: Jeff Cobb as a Thought Leader to the Governing Board; Miriam Singer as a Public Procurement official to the Board; David Keen, James Foley, Lisa Mehalko, and Glenn O'Steen to the Finance Council; and Keith Ashby and Aaron Wolowiec to the Talent Council.

    Board Policy
    Approved the revisions to Sections 3, 4, and 14 of the NIGP Board Policy Manual and modified section 3.E.2.b. to read, “At least one (1) of the eleven (11) members of the Talent Council shall be a former member of the Governing Board or former NIGP Board of Directors. These individuals are not eligible to serve as Chair of the Talent Council if they served either as President of the NIGP Board of Directors or as Chair of the NIGP Governing Board. Their term is renewable once."


    January 17, 2019

    Appointments
    The Board approved the appointments of Jack Adger and Joan Graham to the Talent Council for a term beginning July 1, 2019 through June 30, 2022.

    Position Paper
    The Board approved the position paper entitled, "Best Value Procurement Methods for Professional Services - Overcoming the Limitations of Low-bid and QBS."

    Financial
    The Board denied the request from the UPPCC to provide a $15,000 contribution to the Council's Environmental Scan Project. Furthermore, the Board agreed to notify the UPPCC that their obligations specified in the promissary note have been satisfied and to authorize the remaining payment of $52,500 for the UPPCC CertMS project to be paid from NIGP's Operating Reserve Fund. Rick Grimm will report the vote of the NIGP Governing Board back to the UPPCC.

  • FINANCE COUNCIL

    December 5, 2019

    Budget
    Approved the budget for the 2020 NIGP Annual Forum and Products Exposition.


    May 17, 2019

    Financial
    Approved the motion for NIGP to utilize the RBC express credit program to fund the NIGP Credentialing System. The Council approved the motion for staff to work on a proposal to self-fund the NIGP education initiative and for NIGP to repay the money at an interest rate that is the same as what NIGP will be losing in the market on this fund.


    May 3, 2019

    Discussions
    The Council agreed that a task force consisting of Kate Rotella, David Keen, Glenn O'Steen and Steve Siesser would discuss how to proceed with funding the NIGP Credentialing System and prepare a proposal to the Finance Council in preparation for the Council's call on May 17th.

    Budget
    Staff reviewed the proposed NIGP FY20 budget basaed on the new credentialing program, proposed offerings and consolidation. The Council recommended for NIGP to conduct another member evaluation to use as a bench mark.

    Budget
    Approved the recommendation to change the NIGP 403b policy to allow employees hired on or after July 1, 2019 to participate in the NIGP 403b retirement plan immediately upon their date of hire, with the contingency that if their employment is terminated prior to their 2-year anniversary, they cannot retain their 403b earnings.


    January 31, 2019

    Financial
    The Council requested staff to provide a five-year data analysis to show the trend lines for online and in-person courses as well as 1, 2, and 3-day courses.


    January 7, 2019

    Financial
    The Council denied the funding request from the UPPCC to provide a $15,000 contribution to the Council's Environmental Scan Project.

    Financial
    The Council approved the funding request from the UPPCC for the second loan installment of $52,500 in support of the CertMS Project and furthermore, to notify the UPPCC that their obligations specified in the promissory note have been satisfied.

  • MEMBER COUNCIL

    December 2, 2019

    Awards
    Approved the Council's recommendation to the Governing Board to revise section 15 of the NIGP Board Policy Manual in order to allow the Member Council the ability to sunset, modify, or add agency awards in it's best interest.


    October 22, 2019

    Task Forces
    The Council's Awareness task force proposed ideas to promote awareness and voter turnout for the 2020 Member Council election.


    September 23, 2019

    Task Forces
    Created a task force to develop more intentional relationships with Chapter Ambassadors and members. Task Force members include: Cheral Manke, Kevin Yin, Jody Jacoby, and Ginny Justiniano.

    Discussions
    Recommended for the Ethics contest to be retired as it is not sustainable. Further recommend that the Innovation award be morphed into an award for agencies to recognize excellence.


    August 25, 2019

    Chapters
    Approved the name change for the Canada West Chapter to the Alberta Chapter of NIGP. Approved doing business only name change of the Metropolitan Washington Chapter to the Washington DC Chapter of NIGP.

    Committee
    Approved the Legislative and Position committee's process for submitting position papers.


    February 26, 2019

    Discussions
    Developed a mission statement for the Member Council. Divided the Council's initiatives into four key areas and created four task forces to accomplish deliverables.


    January 25-26, 2019

    Strategic Planning
    The Council agreed to coordinate its in-person Forum meeting with the Chapter Ambassadors meeting to allow time for both groups to be together to dicuss how the two groups can better assist one another. The Council participated in a work session to finalize the Council's strategic plan based on public relations, member engagement, committee connections, and strategic design.

  • TALENT COUNCIL

    December 3, 2019

    Discussions
    The Council discussed the Council and Board recruitment and interview process, including identifying the Council interview team members. The Council agreed on revisions to the Council's position description with specific emphasis on the difference between the roles of practitioners and thought leaders.


    June 7, 2019

    Discussions
    The Council discussed trends in volunteerism, reviewed the NIGP committee structure and brain stormed different options for volunteers moving forward. The Council agreed that a transition to NIGP 3.0 is needed for the volunteer program. Staff presented updates on Pathways and the Leaders Edge program.


    February 20, 2019

    Candidates for Member Council Election
    The Council approved the final slate of candidates for the 2019 Member Council election via NSite.

    Chair-Elect Position
    The Council elected Art Moore as Chair-Elect of the Talent Council through June 30, 2020.

    Chair Orientation
    The Council, through their Leadership Development committee, is working on an orientation module specific for Chairs that is expected to be ready before July 1, 2019.

Actions/Discussions 2018

2018

  • GOVERNING BOARD

    December 20, 2018

    Budget
    The Board approved the motion to establish the Forum budget for the 2019 NIGP Annual Forum and Products Exposition as approved by the Finance Council.

    Position Paper
    The Board agreed on the need for clarification from the NIGP Legislative & Position (L&P) committee as to whether or not the committee intends to write their intended next paper on "Efficient Business Practices" as a global best practice or as a position paper." The motion was approved to defer back to the L&P committee for further clarification.


    November 17-18, 2018

    Strategic Plan
    Modified the 2018-20 NIGP Strategic Plan regarding determining areas of collaboration, the Public Procurement Maturity Framework (PPMF), and developing a plan for placing public procurement articles in appropriate journals.

    Discussion
    The Board directed the Talent Council to source Thought Leaders for the Board with high emphasis on the NIGP strategic plan.

    Forum Venues
    Approved the motion to direct NIGP staff to modify the existing criteria for selecting future NIGP Forum venues to include, as one of several criteria, the assessment of discriminatory policies and laws that may impede the ability of some NIGP members to attend the annual Forum and may impose budgetary impacts on the Institute.

    Position Paper
    The Board agreed to defer the approval of the position paper entitled, "Best Value Procurement Methods for Professional Services - Overcoming the Limitation of Low-bid and QBS", to the December 2018 Board meeting.

    Appointments
    The Board approved the re-appointments of the following NIGP representatives to the independent organizations: Diane Seaton (AEP Evaluation Team); Denise Finn (NCPPC); Ginger Line (UPPCC BOE CPPB Team); Karen Main (UPPCC BOE CPPO Team); and Paul Brennan (UPPCC Governing Board).

    Financial
    Approved the allocation of $50,000 of the FY18 net proceeds to the Forum Contingency Fund subject to the Finance Council's approval.

    Financial
    NIGP Staff will work on a campaign for a year-end charitable contribution to help fund the NIGP Scholarship program.


    August 19, 2018

    Financial
    Agreed to discuss the need to create capital budgets in support of strategic initiatives during the November meeting.

    July 19, 2018

    Financial
    Designated a Reserve Fund for the development of credentialing programs and gave approval to seed the fund with  $75,000 from the FY18 anticipated net income.

    Strategic Priorities
    Approved the FY19 goals for the CEO and staff based on quantitative and strategic measures.

    June 22-23, 2018

    Budget
    Approved the FY19 operating and capital budgets of the Institute.

    Financial
    Established a Content Development Fund and seeded the fund with an initial outlay of $150,000 from the anticipated net income from FY18. Postponed a decision on final funding for the UPPCC's CertMS software solution and referred a funding request from the UPPCC for a market analysis initiative to the Finance Council.

    Appointments
    Appointed Jon Walton to the Governing Board for a three-year term beginning July 1, 2018.

    Strategy
    Agreed to perform a feasibility study on the development of a supplier certificate program and requested that the Talent Council review the eligibility criteria for candidates seeking opportunities to serve on the Governing Board.

    Contract
    Approved its contract with Rick Grimm, as the Institute's CEO, through December 31, 2025.

    May 17, 2018

    Policy
    Approved modifications to the Board Policy Manual that provides clarity on the application of NIGP's Code of Ethics and Conduct to any participant attending NIGP-sponsored events.

    Ratification
    Ratified the Member Council's decision to archive several NIGP resolutions which are no longer applicable or relevant; based on recommendations for the L&P Committee.

    Task Forces
    Agreed to form a new task force to research and become educated on establishing parameters for assessing and selecting future Forum venues. Miriam Singer will serve as Chair. Taylor Adams and Stephanie Osborne are members.

    April 19, 2018

    Policy
    Approved the revisions to Sections 3 and 4 of the NIGP Board policy manual affecting Talent Council candidates for Governing Board seats and terms for Chapter Ambassadors as recommended by the Board Policy Committee.

    Policy
    Approved the ratification of the Member Council's decision to archive the following NIGP resolutions based on recommendations from the Legislative and Position Committee.

    March 15, 2018

    Appointments
    Approved the appointment of Kate Rotella, CPPO, MPA, to the position of NIGP Treasurer effective July 1, 2018. Approved the appointment of Jack Adger as one of the three NIGP representatives to the UPPCC Board of Directors effective July 1, 2018. Approved the re-appointment of Nicole Krneta-Rogers to new terms on the NIGP Finance Council effective July 1, 2018. Approved the re-appointments of Arthur Moore and Russell Pankey to new terms on the NIGP Talent Council effective July 1, 2018.

    Program
    Authorized NIGP staff to develop and implement a specialized, programmatic accreditation for academic curriculums, and pursue expanded funding of academic research to foster publication of more public procurement articles across a range of academic journals.

    February 15, 2018

    Policy
    Approved revisions to Section 4 of the NIGP Board Policy Manual to incorporate the Talent Council restructure model as recommended by the Talent Council. 

    Financial
    Approved the designation of $25,930 from the FY17 net proceeds to the Technology Reserve Fund to provide funding for the Phase III IT projects.

    January 18, 2018

    Audit
    Approved the FY17 Independent audit of the Institute as prepared by Rogers and Company and recommended by the NIGP Audit Committee resulting in net proceeds of $78,190.

    Financial
    Authorized the CEO to allocate $5,000 from the unallocated FY16 net proceeds to fund the 2nd Quarter Scholarship program.

    Policy
    Approved the modification of Section 14.A of the NIGP Board Policy Manual to revise the appointing body for NIGP representatives to independent organizations from the Talent Council to the Governng Board; thereby providing consistency in the appointment process.
  • FINANCE COUNCIL

    November 26, 2018

    Budget
    The Council approved the recommendation to establish the Forum budget for the 2019 NIGP Annual Forum and Products Exposition as outlined in the executive summary. The Council also approved the allocation of $50,000 from the NIGP FY18 net proceeds to the Forum Contingency Fund for the 2020 Chicago Forum.

    Technology Fund
    The Council approved the reallocation of Technology Reserve funds earmarked for staff-recommended IT projects. The total amount of the re-allocation is $105,387.


    April 27, 2018

    Financials
    The Council requested RBC Wealth Management for draft language on potential funds for the IPS movining forward.

    Budget
    Approved the advancement of the FY19 budget to the Governing Board for final approval.


    January 25, 2018

    Financials
    The Council approved the authorization of NIGP staff to spend up to $106,000 from the Technology Reserve Fund to fun new IT projects under Phase III in support of the DelCor maturity model. The Council further approved the recommendation that the NIGP Governing Board designate $30,930 from the FY17 net proceeds to the Technology Reserve Fund to provide funding for the Phase III IT projects as well as second quarter funding for the scholarship program.

  • MEMBER COUNCIL

    October 12, 2018

    Position Paper
    The Council agreed to approve the position paper entitled, "Best Value Procurement Methods for Professional Services - Overcoming the Limitations of Low-bid and QBS", with a slight modification in wording.

    Position Paper
    The Council approved the request from the Legislative & Position committee to write a position paper on "Efficient Best Practices."


    August 18, 2018

    Committee Liaisons
    The Council agreed to the following committee liaisons: Amanda Greer (Awards committee); Jody Jacoby (Diversity committee); Ginny Justiniano (Chapter Ambassador committee); and David Santucci (Legislative & Position committee).


    June 14, 2018

    Chapter Update
    The North Texas Chapter of NIGP decided not to proceed with forming a new chapter due to lack of interest.


    February 21, 2018

    Review Revisions of Board Resolutions
    The Member Council reviewed revisions to the NIGP Board resolutions as recommended by the Legislative & Position committee and agreed on recommendations to forward to the Governing Board for final approval.

  • TALENT COUNCIL

    December 20, 2018

    Timeline
    The Council Chair reviewed the NIGP Board Policy manual and created a draft timeline for the Council to use as a guide in the recruitment and appointment process.

    Recommended Appointments
    The Council voted on NSite to recommend the appointment of Jack Adger and Joan Graham for the two seats on the Talent Council that are restricted to past Board members per policy. The recommendation will move to the Governing Board for final approval.


    November 5, 2018

    Committees
    The Council liaisons are working with their committees to identify Chairs and staggered terms for the committee members. The NIGP press release regarding future leadership positions will go out in late November.


    August 7, 2018

    Volunteers
    The annual Volunteer survey had a 40% response rate with overall positive comments about volunteering being personal and meningful to most people. The summary data will be shared with the Leadership Development committee.


    June 5, 2018

    Volunteers
    The Annual Volunteer survey was emailed to all committee and council members with a deadline of June 22, 2018. The Council has identified several ways to recognize volunteers for their efforts that will be implemented before and during Forum.

    February 22, 2018

    Discussions
    The Council members decided on liaisions to their five new committees and a new template will be developed for all council and committee position descriptions.

    Appointments
    The Council approved the final slate of candidates to recommend to the Governing Board for appointments on the Finance Council, Talent Council, Treasurer position, and the NIGP representative to the UPPCC Board of Directors. The Council approved the final slate of candidates for the Member Council 2018 election.

    Chapter Ambassadors
    The Council approved the following recommendations for the Chapter Ambassador program: A one-time extension of the current term through December 31, 2018; a one-time allowance for all CA's whose terms are extended through December 31, 2018, to serve as both a Chapter Ambassador and council/board member; change the term limits for Ambassadors from a 3-year non-renewable term to a 3-year term with the ability to renew for an additional 3-year term pending positive performance assessments; and change the CA term from July 1st to June 30th, to January - December (calendar year).