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Supplier Development
A systematic
organizational effort to create and maintain a
network of competent and pre-qualified
suppliers.
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Supplier Evaluation
1. An objective analysis that evaluates the past
performance of current suppliers.
2. A preliminary assessment of new suppliers.
3. An evaluation of any or all of the capabilities
of a supplier that pertain to its competence as
a source of supply; suppliers are usually
evaluated on their technical quality, delivery,
service, cost, and managerial capabilities.
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Supplier Lead Time
The time that typically
elapses between when an order is received by
a supplier and when the material is shipped.
See also: Lead Time.
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Supplier Managed Inventory (SMI)
A form of
outsourcing whereby a contract is initiated
with a private business to manage and control
the inventory of the public entity. The
contractor is responsible for all inventory
functions, which may include re-ordering.
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Supplier Manual
A guide that provides the basic
instructions necessary to conduct business
with an agency. Developed by the agency, it
clearly states the general code of ethics and
business relationships, which may include,
but is not limited to: 1) the standards of
conduct expected of agency staff and
suppliers, and 2) The limitations regarding
their relationship and extent of contacts that
suppliers should have with all agency
departments and agency staff. Also referred
to as a “vendor manual.”
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Supplier Performance Report
A report that
evaluates a supplier’s performance based on certain criteria, such as quality, delivery,
timeliness, and responsiveness.
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Supplier Rating (Evaluation)
Process for and
result of ranking a supplier's performance
according to criteria and the subsequent
document of such ranking.
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Supplier's/Vendor's Lien
A seller’s right to retain
possession of property until payment for the
property is recovered.
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Supplier/Vendor Complaint Form
document
completed by an end user to record incidents
of poor supplier/vendor performance. Sent to
entity's procurement department for further
action.
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Supplier/Vendor File
The accumulated record
maintained by a central purchasing authority
on a supplier/vendor, including information
on the supplier's/vendor’s relationship with
the purchasing authority, application for
inclusion on the suppliers/bidders list, record
of performance under contract, and
correspondence.
