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The Public Procurement Competency Framework

The Public Procurement Competency Framework (PPCF) is a comprehensive guide designed to develop the core competencies for public procurement professionals. It is made up of seven focus areas which contain 33 individual competencies that are critical for success in public procurement.

Each competency is based on a specific subject matter and taught in modular fashion using a variety of learning tactics. These include self-paced online courses, group assignments, case studies, videos, and experiential activities. With the modular format, you have complete control over how and when you learn. The PPFC gives you the flexibility to design your learning experience and choose which competencies to focus on during different stages of your career.

 

View the 7 Focus areas and the 33 corresponding competency definitions by clicking below:

THE PUBLIC PROCUREMENT COMPETENCY FRAMEWORK

  • STRATEGY

    Mission and Public Benefit

    Support uninterrupted public sector operations for citizens by procuring required goods and services in a way that serves the long-term interests of the public.

    Transformation & Vision Creation

    Develop the strategic vision, make strategic decisions based on theory and public management practices required to impact logistics and supply chain activities.

    Social Responsibility

    Identify government laws and policies concerning relationships domestically and abroad. For example, adhering to a minority-owned, woman-owned, or emerging small business (MWESB) preference procedures, policies or laws and/or international sanctions, etc.

  • POLICY & LEGISLATION

    Enabling Regulations & Compliance

    Apply legal limits to authority and the practice of public procurement from legislative, administrative, and common law.

    Ethics, Integrity & Transparency

    Understand the relationship between ethics and the law, the relationship between ethics and professional duties, and the importance of ethics in public procurement.

    Legislation & Legal Environment

    Comply with legislation, legal principles, and public procurement best practices at different levels of government.

    Program Implementation & Management

    Develop and manage project scope through effective oversight and management of budgets, schedules, and timelines.

    Internal Customers: Advice & Expertise

    Provide advice on a variety of procurement-related topics to end users, stakeholders, and management.

  • PLANNING & ANALYSIS

    Requirements Planning & Understanding

    Determine end user requirements in terms of quantity, frequency, characteristics, and market trends to obtain a best-value procurement.

    Standardization

    Establish agreements based on the characteristics and quality of purchased products through the use of standards.

    Market Analysis & Forecasting

    Evaluate the overall supplier market dynamics, costs, pricing, and commodity trends to enable strategic purchasing.

    Cost, Price & Value Analysis

    Analyze the functions of internal and external systems and products to satisfy the required purpose at the lowest price without impacting either the need of the end user, or the suitability of the purpose.

    Spend Analysis

    Analyze past, current, and future projected spend to develop effective procurement and sourcing strategies.

    Risk Analysis

    Minimize the adverse effects of accidental and unanticipated losses by analyzing the activities of the purchasing function.

  • SOURCING & SOLICITATION

    Sourcing & Contracting Methods

    Identify the most favorable sourcing strategy and the most favorable contract structure while complying with applicable laws, policies,and procedures.

    Specification Development

    Create a detailed description of a commodity to effectively communicate to all stakeholders the precise requirements of the end user, and to maximize competition in the marketplace.

    Evaluation Methods

    Justify the best methodology and criteria to consider the management, financial strength, ethics, past performance, and technical capabilities of suppliers.

    Negotiations

    Demonstrate effectiveness in three phases of the negotiation process: preparation, negotiation and agreement.

    Protests & Appeals

    Resolve complaints or objections by suppliers during the procurement process based on applicable laws and entity policies and procedures.

    International Procurement

    Analyze the nuances of international trade related to cultural differences, currency exchange rates, government practices, and respective standard procurement processes to effectively procure from non-domestic suppliers.

  • CONTRACT ADMINISTRATION

    Contract Management & Performance

    Draft and finalize a legally enforceable contract. Manage all parties and stakeholders to ensure obligations are fulfilled as defined within the contract while documenting and maintaining the contract file.

    Quality Assurance, Inspection & Acceptance

    Employ strategies and processes to ensure quality and to verify that commodities conform to specifications and other contractual requirements.

    Logistics & Transportation

    Demonstrate the ability to plan, implement, and control the efficient and effective transportation and storage of commodities from point-of-origin to point-of-consumption.

    Asset & Inventory Management

    Ensure oversight and control of inventory to minimize the invested funds while optimizing commodities available for the entity.

    Surplus, Disposal & Closeout

    Develop a plan for surplus commodities to be disposed of in the best manner, for excess property to be appropriately reallocated, and for effectively closing out a contract file.

  • LEADERSHIP

    Driving Change, Innovation & Agility

    Develop and implement agile processes and procedures to meet an entity’s strategic objectives and transform its culture.

    Communication Strategies

    Develop practical, effective, and audience-targeted communication strategies to achieve objectives.

    Problem Solving & Critical Thinking

    Demonstrate innovative solutions that balance stakeholder needs, best practices, mission, goals, and procurement regulations to address strategic objectives.

    Talent Recruitment & Development, Succession Planning

    Effectively manage public procurement professional development tasks, including managing individual performance and setting expectations for career progression, retention, and life-long learning

    Relationship Management: Internal Customers & Suppliers

    Practice ongoing oversight of relationships with stakeholders to ensure alignment with strategic goals.

  • BUSINESS PRINCIPLES

    Business Management & Continuity

    Analyze future entity needs and demands to ensure proper staffing, resources, contracts, and lean processes are in place to promote continuity of operations.

    Economics, Budget, Financial Management & Accounting

    Use and safeguard financial resources effectively and economically by ensuring decisions and operations are implemented in compliance with applicable policies, procedures, standards, and regulations.

    Technology Management

    Employ digital systems that enable efficient and effective procurement in support of entity mission and goals.

Attention Chapters and Agency Leaders!

To schedule offerings contact Karen Robinson at events@nigp.org.

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