The Public Procurement Competency Framework (PPCF) is a comprehensive guide designed to develop the core competencies for public procurement professionals. It is made up of seven focus areas which contain 33 individual competencies that are critical for success in public procurement.
Each competency is based on a specific subject matter and taught in modular fashion using a variety of learning tactics. These include self-paced online courses, group assignments, case studies, videos, and experiential activities. With the modular format, you have complete control over how and when you learn. The PPFC gives you the flexibility to design your learning experience and choose which competencies to focus on during different stages of your career.
Support uninterrupted public sector operations for citizens by procuring required goods and services in a way that serves the long-term interests of the public.
Develop the strategic vision, make strategic decisions based on theory and public management practices required to impact logistics and supply chain activities.
Identify government laws and policies concerning relationships domestically and abroad. For example, adhering to a minority-owned, woman-owned, or emerging small business (MWESB) preference procedures, policies or laws and/or international sanctions, etc.
Apply legal limits to authority and the practice of public procurement from legislative, administrative, and common law.
Understand the relationship between ethics and the law, the relationship between ethics and professional duties, and the importance of ethics in public procurement.
Comply with legislation, legal principles, and public procurement best practices at different levels of government.
Develop and manage project scope through effective oversight and management of budgets, schedules, and timelines.
Provide advice on a variety of procurement-related topics to end users, stakeholders, and management.
Determine end user requirements in terms of quantity, frequency, characteristics, and market trends to obtain a best-value procurement.
Establish agreements based on the characteristics and quality of purchased products through the use of standards.
Evaluate the overall supplier market dynamics, costs, pricing, and commodity trends to enable strategic purchasing.
Analyze the functions of internal and external systems and products to satisfy the required purpose at the lowest price without impacting either the need of the end user, or the suitability of the purpose.
Analyze past, current, and future projected spend to develop effective procurement and sourcing strategies.
Minimize the adverse effects of accidental and unanticipated losses by analyzing the activities of the purchasing function.
Identify the most favorable sourcing strategy and the most favorable contract structure while complying with applicable laws, policies,and procedures.
Create a detailed description of a commodity to effectively communicate to all stakeholders the precise requirements of the end user, and to maximize competition in the marketplace.
Justify the best methodology and criteria to consider the management, financial strength, ethics, past performance, and technical capabilities of suppliers.
Demonstrate effectiveness in three phases of the negotiation process: preparation, negotiation and agreement.
Resolve complaints or objections by suppliers during the procurement process based on applicable laws and entity policies and procedures.
Analyze the nuances of international trade related to cultural differences, currency exchange rates, government practices, and respective standard procurement processes to effectively procure from non-domestic suppliers.
Draft and finalize a legally enforceable contract. Manage all parties and stakeholders to ensure obligations are fulfilled as defined within the contract while documenting and maintaining the contract file.
Employ strategies and processes to ensure quality and to verify that commodities conform to specifications and other contractual requirements.
Demonstrate the ability to plan, implement, and control the efficient and effective transportation and storage of commodities from point-of-origin to point-of-consumption.
Ensure oversight and control of inventory to minimize the invested funds while optimizing commodities available for the entity.
Develop a plan for surplus commodities to be disposed of in the best manner, for excess property to be appropriately reallocated, and for effectively closing out a contract file.
Develop and implement agile processes and procedures to meet an entity’s strategic objectives and transform its culture.
Develop practical, effective, and audience-targeted communication strategies to achieve objectives.
Demonstrate innovative solutions that balance stakeholder needs, best practices, mission, goals, and procurement regulations to address strategic objectives.
Effectively manage public procurement professional development tasks, including managing individual performance and setting expectations for career progression, retention, and life-long learning
Practice ongoing oversight of relationships with stakeholders to ensure alignment with strategic goals.
Analyze future entity needs and demands to ensure proper staffing, resources, contracts, and lean processes are in place to promote continuity of operations.
Use and safeguard financial resources effectively and economically by ensuring decisions and operations are implemented in compliance with applicable policies, procedures, standards, and regulations.
Employ digital systems that enable efficient and effective procurement in support of entity mission and goals.
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