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evaluators-guide.pdf

  • Library: Purchissues
  • Year Created: 2024
  • File Type: PDF
The document provides guidelines for evaluating proposals in response to a Request for Proposal (RFP). It highlights the importance of following the criteria outlined in the RFP, recording comments for awarded or failed points, and addressing uncertainties with offerors without altering proposals. The evaluation committee collaborates to discuss and clarify proposals, adjust scores if necessary, and aggregate individual scores for a final total. Cost evaluation involves converting prices to points using a specific formula, with the proposal offering the lowest cost receiving maximum points. Other proposals receive points based on their cost relative to the lowest. Following selection, a notice of award is issued, and proposals are subject to open records laws. The document also covers topics such as conflict of interest, responsiveness, initial committee meetings, evaluation procedures, and the importance of consistent scoring. Prices are disclosed after the initial scoring to prevent bias. Evaluation forms provide structure to the process, and a rating scale ensures uniform scoring. Transparency, fairness, and compliance with state laws are emphasized throughout the evaluation process.
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