Agenda Management Overview_FINAL.docx

The City of Longmont is looking to replace its current legislative management system with a cloud-based software that can handle the entire legislative process from initiation to publication. They seek a system that allows internal staff to track items, enables elected officials to receive and annotate packets securely, assists clerk staff in managing processes and recordkeeping, and allows the public to access and monitor activities of the governing body. Additionally, the city hopes the new system can manage board and commission activities, meeting minutes, live-streaming and post-meeting videos, board room functions, workflow customization, vote history, and open records requests. Evaluation criteria include user-friendliness, additional functionality, cost, support, and references. The City Clerk's Office has a budget of less than $25,000 for this software. Interested parties are instructed to complete a spreadsheet, provide a quote by a specified deadline, and include details on maintenance, training, and other costs.