Close-Out 2014.02.19.pdf

The document outlines the requirements and guidelines for closing out contract files within the Purchasing and Contracts Division. It emphasizes the responsibilities of the Buyer or Contracts Specialist in ensuring compliance with State law and City policy while meeting the needs of department representatives. The policy and procedure detail the steps involved in the contract close-out process, including verifying completion, submitting close-out documents, reviewing final invoices, sending surveys to Project Managers, and closing purchase orders. It also specifies the responsibilities of the Buyer or Contracts Specialist and the Contract Administrator in coordinating the close-out process and updating records accordingly. The document provides a structured approach to ensure the completion, documentation, and finalization of contracts in accordance with established guidelines.