603-A-E-Signature-Procedure.pdf

The document outlines the Electronic Signature Procedure for Washington County employees, detailing the use of electronic signatures that are legally binding. It defines terms like Certificate Authority, Digital Signature, Electronic Signature, Proof of Signing, Public Key Infrastructure, Service Provider, and Trusted Service Provider. The procedures require employees to use Trusted Service Providers approved by Support Services/Information Technology, comply with ESIGN and UETA regulations, maintain Proof of Signing through an audit trail, and apply a Digital Signature after providing an Electronic Signature. It specifies that DocuSign and Adobe Acrobat DC are the approved Trusted Service Providers, with Adobe Acrobat DC approved for internal use only. The Digital Signature must be secured using encryption standards and PKI methodology. It also addresses document retention policies, access to documents and data, monitoring for legal changes, employee feedback on e-signature technology, and ITS responsibility for ensuring compliance with Policy 603.