Direct-Pay-Guidelines.pdf

The document outlines the guidelines for making direct payments at the University of West Florida without prior approval. It emphasizes the importance of exercising good judgment in approving expenditures based on appropriateness, sensitivity, public image, purpose, and fund availability. It lists allowable expenditures such as subscriptions, memberships, insurance payments, medical expenses, concession payments, licenses/permits, accreditation fees, and more. The process for submitting a Direct Pay Request is detailed, including documentation requirements and approval procedures. It also specifies that purchases over $1000 must go through the Banner Requisition process and highlights allowable goods and services like catering, food, background screenings, entertainment contracts, advertising invoices, professional services, and more. The document provides a clear procedure for departments to follow when requesting and processing direct payments through Accounts Payable.