Sole Source Project Process.pdf

The document outlines the process for handling sole source procurement situations. It begins with developing a Sole Source package with a unique project number and a Notice of Intent to Sole Source document. The package includes a Scope of Services defining the item, a Non-Competitively Bid (Sole Source) Form, and a letter from the manufacturer supporting the sole source necessity. The complete package is posted for seven days on CENTRALITY for potential alternative solutions. If no responses are received, it confirms the need for sole sourcing. Finally, if Council Approval is required, a Council Agenda item must be developed along with attaching the Sole Source package to a Request to purchase.