Invoice Reviews 2014.02.19.pdf

The document outlines the requirements and guidelines for performing interim and final invoice reviews as part of contract administration. It specifies that at least one invoice review must be done for professional services contracts and high-risk contracts, with additional reviews required for contracts exceeding certain criteria. The responsibilities of the Buyer or Contracts Specialist (BCS), Quality Assurance (QA), and Purchasing & Contracts (P&C) Manager are defined in the document. The procedure for invoice review includes steps such as reviewing the contract scope and payment schedule, comparing payments to the schedule, investigating discrepancies, and communicating results for verification and remedial action. Possible discrepancies to look for include late payments, incorrect amounts, delayed performance, and unauthorized expenses. Construction contracts are addressed separately, and escalation procedures are outlined for addressing issues appropriately.