603-Electronic-Signature.pdf

The document outlines the Electronic Signature Policy of Washington County, focusing on the responsibilities of County employees when using Electronic Signatures. It specifies that only Trusted Service Providers approved by Information Technology Services Division should be used for creating or executing documents with Electronic Signatures. Compliance with ESIGN and UETA is required, with proof of signing maintained through an audit trail. Digital Signatures must be applied after Electronic Signatures. The policy assigns responsibilities to Support Services/Information Technology Services for implementation and compliance monitoring. Exceptions can only be granted by the Washington County Board of Commissioners or the County Administrator. Elected officials and department directors are responsible for implementing the policy within their departments. Non-compliance may lead to disciplinary action. The policy is subject to periodic review every three years by Information Technology Services Division.