Procurement Card Policy Procedure Dec 2017.pdf

The document outlines the policy and procedure for the use of city of Las Vegas Procurement Cards (P-Cards). It covers the purpose, scope, definitions, guidelines, limits, and procedures related to P-Card usage. The policy emphasizes that P-Cards are for purchasing authorized, small-dollar business-related items from non-contract suppliers and can only be issued to confirmed regular, full-time employees. It details the responsibilities of Cardholders, Approvers, Program Administrators, and Reconcilers. The document also lists prohibited P-Card purchases, documentation standards, and receipt retention requirements. Additionally, it provides information on P-Card limits, application process, ordering, and activating approved cards. The guidelines stress compliance with the policy, proper documentation, and adherence to limits to avoid misuse or policy violations that could lead to revocation of P-Card privileges or disciplinary action.