How to write a sole source.pdf

The document provides a comprehensive guide on how to complete a sole source form for procurement purposes. It outlines the different sections of the form and the specific requirements for each section. It emphasizes the need for thoroughness and accuracy in completing the form to ensure it is approved without delays. The document highlights the criteria for identifying a sole source purchase, such as licensed or patented products, sole distributors, compatibility or replacement parts, and the unique features that set the supplier apart from others. It also includes instructions on describing the proposed goods or services, specifying necessary features that are exclusive to the supplier, explaining why similar products are inadequate, detailing efforts to find alternative sources, and providing additional facts to support a non-competitive procurement process. The document concludes by mentioning the duration of approved sole sources and the importance of considering future requirements when determining if a procurement is one-time or recurring.