SOP-Policy 001 - P-Card.docx

The document outlines the standard operating procedures for the Purchasing Card (P-Card) program at Clayton County Public Schools. It covers policies, procedures, roles, and responsibilities related to P-Cards and T-Cards. The procedures include steps for account management, card limit modifications, returning funds to card accounts, P-Card approvals, performance metrics, and policy approvals. It also details how to run billing statements, prepare Excel files for import into Munis, and import statements into Munis. Additionally, it explains the process for retrieving bank statements, requesting new cards, and handling ghost cards. The document emphasizes accountability, compliance with established standards, and the importance of proper approval processes in utilizing purchasing cards.