Template - After the fact form 06172021.pdf

The document outlines the procedure for handling non-compliant purchases in accordance with the Procurement Manual and the Procurement Ordinance (2017-08). It states that any purchases inconsistent with County policy, procedure, or contract terms require an After-the-Fact Procurement Form. This form is necessary for purchases made without proper authorization, such as in advance of a Purchase Order or under an expired contract. All such instances must be reported to the County Manager. The form includes sections for requester details, reasons for non-compliance, actions required to remedy the situation, and corrective/preventive actions to avoid future violations. The document concludes with affirmations of the accuracy of the information provided by the requestor and signatures from the requestor and Division Director.