PurchasingCard-Policy Document.pdf

The provided PDF document is the City of Beaverton’s Purchasing Card Policy & User Manual. It includes various sections such as appendices containing forms like Purchasing Card Application Form, Purchasing Cardholder Agreement Form, and Purchasing Card Manager Agreement Form. Additionally, it outlines procedures for lost or stolen P-cards, declined or fraudulent purchases, including steps for reporting lost/stolen cards, resolving transaction declines, and disputes with vendors/banks. The manual also covers non-compliance procedures, consequences of violations, and support resources like contacts for Purchasing Card Accountant Assistant, P-card Administrator, and Bank of America Card Services. It emphasizes security measures, unauthorized use, and consequences for non-compliance with the P-card program guidelines. The document provides detailed instructions on handling fraudulent use, resolving disputes, and procedures for returning purchased items. It also addresses the impact on the cardholder's personal credit rating and offers additional resources for further information.