Memo of Record.doc

The document is a Memo of Record detailing the process of selecting a lobbyist consultant through a Request for Proposal (RFP) for legislative representation services. The RFP was sent to 32 vendors, with five responding. The evaluation committee, consisting of key individuals, reviewed the proposals and decided to hold discussions with the two highest-rated firms, ultimately selecting DeMenna & Associates as the most advantageous. The estimated annual cost for the services is $42,000, with a multi-year contract starting from December 1, 2011. The contract can be extended for up to four additional years based on performance evaluations. The RFP process was chosen to allow for discussions with offerors, proposal revisions, and consideration of various factors beyond just price in selecting the vendor. The Director of Purchasing has the authority to make determinations for issuing RFPs and multi-term contracts.