NSITE DOCUMENT
PURCHASING CARD POLICIES.docx
- Library: Purchissues
- Year Created: 2013
- File Type: DOCX
The document outlines the Purchasing Card Policies of the City of Dunwoody, effective from July 27, 2009. It establishes the appropriate and inappropriate uses of the Dunwoody Purchasing Card (P-Card) for official city business purposes only. The P-Card is designed for authorized city employees to make small value purchases of supplies, materials, equipment, and services, streamlining payments and reducing administrative costs. The program utilizes a VISA® purchasing card issued by Bank of America and requires the use of the Works™ Payment Manager system for card administration and billing reconciliation. The document details the roles and responsibilities of the City Cards Program Manager, supervisors, approvers, and cardholders. It also covers allowable and prohibited purchases, compliance measures, program administration, professional development, and legal issues related to the P-Card program. The policies emphasize the importance of internal controls, documentation of transactions, reporting misuse or fraud, and immediate action upon cardholder termination or card loss/theft.