PM0300 Small Purchases.pdf

The document outlines the procedures and guidelines for small purchases within the Procurement and Contract Administration department. It defines small purchases as procurements between $3,500 and $150,000 and lists methods for soliciting such purchases. The guidelines for Request for Quotations (RFQs) and Fax Quotes are detailed, including the necessary information to be included in solicitations. The criteria for selecting vendors to receive awards are based on price, timely delivery, and meeting specifications. The process for creating a purchase order using Metro's Oracle Procurement system is explained, along with the documentation required for each transaction. Additionally, the document describes the process for selecting Architectural and Engineering (A&E) firms using the Brooks Method. The responsibilities, policies, and procedures outlined in the document ensure compliance with Board policies related to purchasing and code of conduct.