Sole Source Justification Form - August 2015 Revision 1 issued 10-28-15.doc

The document is a Sole Source Justification form that must be completed by the requesting department when considering a sole source procurement or change order. It outlines the necessary information and criteria for justifying a sole source procurement, including the scope of the procurement, explanation of why the proposed vendor is the only one capable of meeting the requirements, lead time and critical requirements, alternatives considered to sole sourcing, and information on other sources of supply. The form also references the need for federal funds procurement to include salient characteristics and allow for "or equal" products, as well as the circumstances under which noncompetitive proposals may be used. Additionally, it highlights the importance of conducting market surveys or evaluations to justify a sole source decision and requires signatures from Department Managers and Procurement Managers to approve the justification.