Agency Procedure - Allowable Incidental Purchases.pdf

The document outlines guidelines for allowable incidental purchases using public funds within the agency. It covers the scope, procedures, and approval process for purchases such as meals, refreshments, and other incidental expenses not related to business travel. The agency allows reasonable purchases necessary for conducting business while emphasizing proper stewardship of taxpayer funds and accountability. It specifies pre-authorization requirements, allowable meal and refreshment costs, and types of events where purchases are permitted. The document also lists non-allowable purchases, methods of payment, and references related to employee travel, cash handling, procurement, environmental policy, sustainability, and green procurement. Failure to comply with the procedure may lead to corrective action, including termination.