NSITE DOCUMENT
Pcard and Department Card - FINAL.pdf
- Library: Purchissues
- Year Created: 2020
- File Type: PDF
The document provides a comprehensive overview of the procedures and guidelines governing the use of Purchasing Cards (P-cards) and Department Cards in the Town of Purcellville. It stresses the importance of utilizing the cards solely for official town business purposes and not for personal use. The policy is designed to regulate and oversee card usage to ensure adherence to procurement policies, proper documentation, and internal controls. Specific responsibilities are assigned to key roles such as the Director of Finance, Card Administrator, Approving Officials, and Accounting Manager. The procedures encompass areas like card security, documentation requirements, reconciliation processes, restrictions on card usage, handling of returns, resolution of disputes, reporting of fraud, and enforcement of disciplinary measures for misuse. Furthermore, it outlines the application process for obtaining a P-card, measures for card security, protocols for internal audits, and repercussions for unauthorized card activities.