Confirmation Purchase (Unauthorized Purchases) Rev 032019.docx

The document outlines the process for handling Confirmation Purchases, which are unauthorized purchases made by a City department that do not comply with purchasing policies. Such purchases require retroactive approval by the City Manager for amounts up to $65,000 and by the City Council for higher amounts. The person responsible for the unauthorized purchase must provide a written justification to the City Manager, along with a description of corrective actions to prevent recurrence. The form must be submitted through the Purchasing Department with relevant attachments. Unauthorized purchases exceeding $5,000 need approval from the City Manager.