IFB Workflow.pdf

The document outlines a detailed process involving various departments and stakeholders for the procurement of goods and services within an organization. It starts with the department preparing contract memos and requests, which are then reviewed by the Department Director. The recommendation is forwarded to the Procurement Office for further checks on vendor qualifications. The Procurement Office then reviews the department's recommendation for accuracy before publicly posting if approved. Following approval, the Procurement Office executes the final contract and encumbers funds. The process also includes phases such as solicitation development, vendor evaluation and selection, and contract negotiation and execution. Additionally, there are procedures for handling amendments, opening bids, and issuing IFBs. The Risk Management department and County Attorney are involved in reviewing insurance certificates and contracts for compliance and legality, respectively. The document emphasizes compliance with various regulations and requirements throughout the procurement process.