Purchasing Card and Department Card Program Procedures 02-04-2020.pdf

The document outlines the procedures for the Pilot Purchasing Card (P-Card) and Department Card Program within the Town of Purcellville. It covers the policy, objectives, responsibilities of various personnel involved, card issuance procedures, card limits, approved usages, and guidelines for cardholders. The responsibilities of key roles such as the Director of Finance, Card Administrator, Approving Officials, Accounting Manager, Accounting Specialist, and Cardholders are clearly defined. The document emphasizes the importance of compliance with procurement policies, proper card usage, monitoring card activity, reporting non-compliance, and ensuring the security of the cards. Additionally, it provides detailed steps for obtaining cards, setting card limits, handling merchant restrictions, and addressing lost or stolen cards. The procedures aim to establish controls for the appropriate use of cards, safeguard against unauthorized purchases, and ensure efficient and cost-effective procurement processes for the Town of Purcellville.