P-Card-Policy FINAL 101419.pdf

The document outlines the guidelines and procedures for the Procurement Card (P Card) Program within the City of Everett. It covers various aspects such as cardholder responsibilities, required documentation for purchases, expectations for card usage, roles and responsibilities of different personnel like Approvers, Accountants, and Auditors, as well as the responsibilities of Administrators. The document emphasizes the importance of proper documentation, compliance with policies, and oversight to ensure the legitimate use of the P Card. It also highlights the need for timely reconciliation, monitoring of transactions, and adherence to internal controls. Additionally, it mentions the retention of financial records, periodic reviews of the program, and the process for payments. The City of Everett aims to maximize rebates by managing active accounts efficiently and allows for exceptions to the policy based on documented business needs.