NSITE DOCUMENT
603-Electronic-Signature.pdf
- Library: Purchissues
- Year Created: 2021
- File Type: PDF
The document outlines the Electronic Signature Policy of Washington County, focusing on the responsibilities of County employees when using Electronic Signatures. It specifies the requirements for Electronic Signatures to be legally binding, including the use of Trusted Service Providers approved by Information Technology Services. The policy implements the U.S. Electronic Signatures in Global and National Commerce Act and the Uniform Electronic Transactions Act. It emphasizes the importance of compliance with ESIGN and UETA regulations, requiring proof of signing through an audit trail and the application of a Digital Signature. The policy assigns responsibilities to Support Services/Information Technology Services for monitoring compliance and technology updates. Exceptions to the policy can only be granted by the Washington County Board of Commissioners or the County Administrator. Elected officials and department directors are responsible for implementing the policy within their departments, with mandatory compliance for all County employees under the risk of disciplinary action. The policy is subject to periodic review by Information Technology Services Division every three years or more frequently if needed.