PO memo draft.docx

The document outlines new processes and restrictions regarding Direct Purchase Orders (PO's), Blanket PO's, and Direct Pays to ensure accurate record-keeping and compliance with audit standards. Direct PO's can only be used by specific authorized city positions for certain amounts or under approved contracts. Direct Pays are limited to specific types of payments and must have proper documentation. Blanket PO's are no longer allowed, and divisions are directed to use Regular PO's or Reverse Regular PO's instead. Reverse Regular PO's allow for partial receiving against the PO throughout the fiscal year. The document emphasizes the importance of following the outlined processes to maintain accountability and transparency in financial transactions.