1309 - Electronic Signature Policy (2021).pdf

The document outlines the County's policy on electronic signatures, emphasizing their encouragement for internal and external activities where operationally feasible. It allows for the use of electronic or facsimile signatures in place of hand-written signatures, with specific security control requirements to ensure authenticity. The policy applies to agreements with external parties, detailing responsibilities, procedures, and storage/archiving guidelines for electronically signed documents. It also defines electronic signatures, facsimile signatures, and outlines common document types where electronic signatures are acceptable, along with specific considerations for each type.