RFP SOLICITATION AND FILE CHECKLIST.docx

The document outlines a comprehensive checklist for preparing a Request for Proposal (RFP) solicitation file. It covers various aspects such as obtaining necessary approvals, including written approval for fund expenditure, defining the statement of needs, incorporating general and special terms and conditions, specifying evaluation criteria and weights, detailing the method of payment, referencing requirements, forming an Evaluation Committee, ensuring public notice of the solicitation, managing the original solicitation and addenda, handling proposal receipt and review, conducting oral presentations if needed, selecting offerors for negotiation based on evaluation scores, negotiating with selected offerors, considering Best and Final Offers (BAFO's) if planned, and ultimately awarding the contract to the offeror with the best proposal.