Emergency Justification Form 12.19.20.docx

The document outlines the procedures and guidelines for emergency purchases within the City of Everett. It defines an emergency purchase as a response to unforeseen circumstances that pose a threat to essential functions or may result in loss or damage if immediate action is not taken. The City's Standard Procurement Policy and Federal Emergency Contracting Policy Section 9.6 must be followed for all emergency purchases. The document details the process for declaring an emergency by the City Council, Mayor, or Department Director, including the need for written findings and reporting requirements. Competitive bidding is not required for emergency purchases, but efforts should be made to include practical competition. The form for justifying emergency purchases includes sections for describing the emergency, response actions, supplier selection process, and a statement of need and certification. It emphasizes the importance of objective review, absence of conflicts of interest, and accuracy in justifying emergency purchases.