NSITE DOCUMENT

Evaluation Committee Guidelines.doc

  • Library: Purchissues
  • Year Created: 2024
  • File Type: DOC
The document outlines the guidelines and rules for the evaluation committee involved in the Request for Proposal (RFP) process for the City of Longmont. It emphasizes the importance of impartiality, confidentiality, and fairness throughout the evaluation phase. Committee members are required to sign a Non-Conflict of Interest/Non-Disclosure Statement and must not have any direct contact with vendors. The evaluation criteria specified in the RFP are the only factors to be considered, and all vendors must be treated equally. Scores are recorded independently and then discussed collectively, with the possibility of revising scores after discussions. Following vendor presentations, final scores are tallied to determine the recommended vendor. The Award Recommendation, which includes pros and cons of each proposal, is submitted for review and approval before the contract is finalized. Vendors have the right to request debriefings, and protests can be made, with the Purchasing & Contracts Manager responsible for investigating any grievances.
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