PREBID OR PREPROPOSAL CONFERENCE CHECKLIST.docx

The document outlines a checklist for conducting prebid or preproposal conferences for complex and high-value solicitations. It covers preparation steps such as reserving a suitable meeting room, coordinating speakers, and having extra copies of the solicitation available. During the conference, it emphasizes noting key details, welcoming participants, requiring sign-ins, and explaining the purpose and rules of the conference. After the conference, it suggests reviewing transcripts for potential addendum issuance. It also provides guidelines for the agency spokesperson's conduct and outlines what state personnel should avoid during the conference.