SBISD Evaluation Handbook - 101320.pdf

The document provides a comprehensive overview of the evaluation process for Request for Proposals (RFPs). It emphasizes the importance of clear, relative, discriminating, non-discriminatory, realistic, measurable, economical, and justifiable criteria tailored to each RFP. The document also discusses assigning weights to evaluation criteria, establishing scoring methods, and creating scoring worksheets for standardized scoring and bias elimination. Moreover, it explains the evaluation of costs in RFPs, particularly in information technology procurements, focusing on total cost of ownership over a specified period. An example of the ratio method for scoring costs is provided, where the lowest cost proposal receives maximum points, and others receive points based on their cost relationship to the lowest cost proposal. The document details evaluation and award procedures, including independent review and scoring of proposals, reference checks, oral presentations, Best and Final Offer (BAFO) considerations, negotiations, and final award decisions. It also covers the evaluation team composition, the role of the evaluation team buyer, and instructions for evaluators to ensure a fair and impartial evaluation process.