Renewal of ARCs 2016.04.06.pdf

The document outlines procedures for the orderly renewal of Annual Requirements Contracts (ARCs) within the Purchasing and Contracts Division. It establishes guidelines for renewal processes, responsibilities, and authority for designated buyers and contracts specialists. The policy emphasizes compliance with Nevada Revised Statutes and existing contract terms. The procedure involves generating monthly reports, reviewing upcoming renewals, negotiating with suppliers, ensuring compliance with licensing and insurance requirements, and documenting actions taken. It also covers steps for determining renewal, conducting negotiations, completing required documentation, and initiating a solicitation process for final option periods. Additionally, it details the closure process for purchase orders that are not renewed or have expired.