Request for Proposal Procedures 4-10-12.pdf

The document outlines the Request for Proposal (RFP) process, which is used when requirements are defined but methods to meet them are not clear. RFPs are used for services, technical solutions, and commodities acquisitions. The RFP process involves evaluating factors like references, business approach, technical superiority, and cost effectiveness. It includes essential elements like requirements statement, evaluation criteria, and standard terms. Guidelines suggest a two-step process for vendor selection and a pre-proposal conference for clarifications. Effective proposal evaluation involves uniform criteria, responsiveness to work statement, and fair assessment. The evaluation document covers minimum requirements, proposer qualifications, project methodology, personnel considerations, cost/pricing, and exceptions. It emphasizes evaluation factors point allocation, committee member selection, and the evaluation process involving pass/fail, adherence to deadlines, and committee evaluation steps.