P_card_Users_Manual Updated.doc

The document outlines the Purchasing Card Policies and Procedures for the City of Ocoee, effective from 10/01/05. It establishes guidelines for the proper use of Purchasing Cards by designated City employees for Level 1 & 2 transactions. The purpose is to provide an efficient and cost-effective method for purchasing goods and services, reduce paperwork, ensure compliance with City policies, and prevent legal liability from misuse. The scope covers all City employees in the program, with cash advances and personal purchases prohibited. The system includes controls like transaction limits, MCC limitations, and specific dollar limits per transaction. Responsibilities are outlined for Cardholders, Department Coordinators, Department Directors, Purchasing Card Administrators, Accounts Payable, and the Bank. The process involves requesting cards, training, modifying limits, and using the card for authorized purchases. Travel-related expenses can be covered, but certain expenses are prohibited. The document emphasizes compliance with policies, procedures, and reporting any violations.