Disposition of Surplus Property Policy-Procedure.pdf

The document outlines a comprehensive policy and procedure for the disposition of surplus equipment, furniture, and vehicles by a local government entity. It establishes guidelines for the sale of surplus items through bidding or public auction, with provisions for reallocation within city departments, donation to approved nonprofit organizations, or disposal as trash if items have no commercial value. The policy emphasizes achieving the highest net proceeds for the city in a cost-effective manner. It also details the responsibilities of various roles involved in the surplus property disposition process, such as Surplus Coordinators, Department Directors, Surplus Auction Administrators, and Accounting Operations. Additionally, the document includes requirements for surplus auctions, prerequisites for Surplus Coordinators, procedures for placing items on auction, making changes during auctions, and handling post-auction processes like item pickup, payment verification, and donation arrangements.