2021-Revised Emergency Procedures Memo.pdf

The document outlines revised emergency purchase procedures following a review by the Internal Audit Department. It defines an emergency purchase as a response to an imminent threat to life, health, or property, or a serious disruption of public services. Examples include water main breaks, HVAC failures, and hurricane preparation. In case of an emergency event, Department Directors must obtain Purchasing Department approval, enter a requisition into Oracle, and provide cost estimates and project completion times. A Notice of Emergency Procurement memo to City Council is required, summarizing the emergency event details and justification. The revised Emergency Affidavit Certifying Emergency conditions has been updated on the Purchasing INET page.