Procurement Contracts Specialist_entry level_ Job Description.docx

The document outlines the job description for a Procurement & Contracts Specialist position within a finance division. The specialist is responsible for supporting procurement and contract activities, serving as a liaison for internal and external customers, and ensuring compliance with purchasing policies and grant rules. Key responsibilities include researching procurement methods, drafting solicitations, reviewing procurement requests, maintaining records, issuing purchase orders, and coordinating contracts. The specialist also assists with legal counsel, supplier identification, compliance with regulations, and document preparation for audits. Additional duties involve supporting programs, assisting with travel arrangements, maintaining files, ongoing training, and inventory counts. The qualifications include necessary technical skills, communication abilities, proficiency in Microsoft Office, decision-making skills, and the capacity to work independently and under pressure. The role requires working in an office environment, driving to meetings, and utilizing standard office equipment. The education and experience requirements range from a high school diploma with relevant experience to a bachelor's degree in a related field with procurement experience. Preferred qualifications include certifications and experience in a governmental entity. A valid Washington State driver's license is necessary, and participation in the Fit for Work program and background checks are mandatory for employment.