11-Unauthorized Purchases.updated 2-23-23.docx

The document outlines the procedures and consequences related to unauthorized purchases within an organization. Unauthorized purchases are categorized into three levels based on the severity of the breach. Level 1 involves administrative errors, Level 2 results from policy non-compliance due to lack of training, and Level 3 occurs when an employee knowingly disregards procedures. If an unauthorized purchase occurs, an Unauthorized Purchase Request form must be completed and submitted to the Purchasing Department. Disciplinary actions for unauthorized purchases can include financial liability for the employee, written disciplinary action, revocation of procurement authority, additional training, suspension, or termination. The document also specifies that emergency purchases approved by the Purchasing Director or County Administrator are exempt from these procedures.