Debriefing Information.pdf

The document outlines the process for conducting a debriefing session with vendors who were not selected in response to a Request for Proposal (RFP). The debriefing is conducted by the Contract Administrator initially, with the SAC Chairperson or County staff taking over at a certain point. The purpose of the debriefing is to help vendors understand why they were not chosen, with a focus on reviewing the strengths and weaknesses of their proposal based on the RFP evaluation criteria. The debriefing is limited to one hour and does not involve comparisons with other vendors' responses. Vendors can review RFP responses, except for proprietary or trade secret information, by scheduling an appointment with the Contract Administrator. The SAC Chairperson or County staff determines how the debriefing will be conducted, which may involve one person or multiple individuals.