sole source.docx

The document outlines the procedures and requirements for Sole Source Procurement, which is a method of entering into contracts or purchases without a competitive process when only one known source exists or one single supplier can fulfill the requirements. The Purchasing Department reviews known sole source providers annually and submits a list of renewals for approval to the County Commission. Requests for Sole Source determination are submitted throughout the year to the Purchasing Department. The department conducts a review of available sources, negotiates terms, and advertises the intent to make a sole source purchase in newspapers. While a Sole Source determination exempts the process from competition, other procurement best practices and due diligence still apply, such as defining scope of work, engaging stakeholders, obtaining necessary documents, and establishing contract administration procedures.