How to Evaluate Proposals.doc

The document outlines guidelines for evaluating submittal packages in response to Requests for Proposals (RFP), Requests for Qualifications (RFQ), or Invitations to Negotiate (ITN). It emphasizes the importance of conducting evaluations individually, professionally, objectively, and without bias to ensure fair treatment of all bidders. Confidentiality is highlighted as a crucial aspect of the evaluation process due to the potential presence of proprietary information in the submittal packages. The evaluation typically occurs in three phases, with a possible fourth phase for certain solicitations. Evaluators are instructed to score packages independently, with ratings ranging from 0 to 5 based on specific criteria outlined in the solicitation. The document also details the process of converting raw scores to ordinal scoring for ranking purposes. Phase III involves a meeting to combine ordinal scores and develop a shortlist ranking, while Phase IV may require interviews or presentations with the top shortlisted bidders for certain types of solicitations.