Confirmation Purchase (Unauthorized Purchases)1.docx

The document outlines the process for handling Confirmation Purchases, which are unauthorized purchases made by a department that do not comply with the City's purchasing policies. Such purchases require retroactive approval from the City Manager for amounts up to $65,000 and from the City Council for larger commitments. The person responsible for the unauthorized purchase must provide a written justification to the City Manager, detailing corrective actions to prevent future incidents. The form includes fields for date, department, vendor, amount, staff member involved, description of goods or services, and information on corrective actions taken. It also requires signatures from the department director, purchasing director, and finance department for review, with final approval from the City Manager.