IFB solicitation and file checklist.docx

The document outlines a checklist for IFB solicitation and file preparation. It covers various aspects such as obtaining necessary approvals, including written approvals for fund expenditure, defining specifications and scope of work, conducting prebid conferences or site visits, incorporating general and special terms and conditions, stating the method of award and payment, specifying references required, detailing pre-award, receipt & evaluation, and post-award activities. It also discusses the importance of maintaining a bidders list, issuing public notices, handling addenda, bid opening and evaluation procedures, notice of award, retaining successful and unsuccessful bids, assigning contract administration responsibilities, and keeping track of insurance, licenses, and references. Additionally, it provides guidance on considerations for both goods and service procurements, including the need for bonds, cancellation clauses, and provisions for liquidated damages in case of delays.