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Document
RFQ 25-30 Towing, Storage and Disposal Final.pdf
Year Created: 2025
DOCUMENT
POL - Vendor Code of Business Conduct, 2016
- YEAR CREATED: 2016
The document outlines the Principles and Standards of Ethical Vendor Conduct for vendors providing goods and services to KCDC (not defined). The document emphasizes KCDC's commitment to the highest ethical standards and stewardship of resources, and expects vendors to share this commitment.
The document highlights several key principles and conduct standards for vendors. Firstly, vendors are responsible for ensuring that their employees and subcontractors are aware of KCDC's Principles and Standards of Ethical Vendor Conduct and all solicitation requirements applicable to KCDC work.
Vendors are required to comply with all applicable laws, rules, and regulations of all levels of government in the United States, both in letter and in spirit. They must also ensure that only individuals with the necessary skills, expertise, and certifications perform work for KCDC.
To avoid conflicts of interest, vendors must disclose any known direct or indirect financial interests in a vendor held by any KCDC employee. They are also expected to maintain the confidentiality of information, even after the business relationship with KCDC ends.
Vendors are responsible for protecting and properly using KCDC's assets, as well as making timely and truthful disclosures when preparing documents and reports submitted to or filed with KCDC and other authorities.
The document also emphasizes the importance of compliance with anti-discrimination laws and regulations, requiring vendors to conduct themselves in a professional manner and treat others with respect, fairness, and dignity.
Vendors are advised to conform to KCDC's policy regarding gifts and gratuities, which prohibits KCDC commissioners, officers, and employees from accepting any money, gift, gratuity, or other consideration from anyone other than KCDC. However, gifts or gratuities that are not cash or cash equivalents and have a value of $50.00 or less are exempt from this policy.
Vendors are encouraged to report any questionable activities to KCDC's Procurement Director or directly to KCDC's General Counsel.
The document clarifies that these Principles and Standards of Ethical Vendor Conduct are not a contract and do not impose any rights or obligations on KCDC or the vendor. In case of a conflict between these principles and an award, the terms of the award prevail.