DOCUMENT

RFP - Travel Agent Services 2013

  • YEAR CREATED: 2013
  • ENTITY TYPE: City/Township
  • TYPE OF DOCUMENT: RFP - Request for Proposals
The document is a request for proposal (RFP) for travel agent services by the City of Newport News. The document includes several important guidelines and regulations that potential bidders must adhere to. Firstly, it is stated that direct contact with any City employee regarding the proposal is strictly forbidden without the expressed permission of the Director of Purchasing or his designated representative. Violation of this rule may result in disqualification of the proposal. The document also mentions that all information regarding the persons or firms making offers or the contents of any offers must be kept confidential during the RFP process. This information can only be disclosed after an award or decision to award has been made. Once an award is made, the file becomes available for public review in the purchasing department during normal business hours. The document further addresses the protection of trade secrets or proprietary information submitted by an offeror or contractor. Such information is not subject to public disclosure under the Virginia Freedom of Information Act, but the offeror or contractor must invoke the protections of this section and state the reasons why protection is necessary. Price quotations in proposals are considered public information, but information leading to the decision to award, including prices and other factors, shall be made public. The document includes a section where the offeror must indicate whether their submittal contains any trade secrets or proprietary information. If it does, they must list the page numbers and reasons why the information is considered as such. These pages should be labeled as "PROPRIETARY INFORMATION" in red ink. Finally, it is stated that all proposals submitted under this RFP will become the property of the City of Newport News and will not be returned.
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