DOCUMENT

MODL - Standards/Standardization and Specifications 2009

  • YEAR CREATED: 2009
  • ENTITY TYPE: Authority: Transportation
  • TYPE OF DOCUMENT: MODL - Model, Templates
The document is Chapter 41 of the DOTD Purchasing Manual, titled "Preparing A Bid Package." It provides instructions and guidelines for preparing a bid package for purchases that exceed the non-competitive bid limitation. The document outlines the required documents that must be included in the bid package, such as a formal Request for Quotations form, Instructions for Submitting Bids, Special Instructions and Conditions, and Specifications if applicable. It also includes various P Notes that specify additional requirements for bidders, such as furnishing descriptive literature on alternate brands and claiming a 10% preference for products manufactured in Louisiana. The document emphasizes that bids must be quoted on a firm basis for a thirty-day period from bid opening. The document further explains the process after the bid opening, including the preparation of a Tabulation of Bids, evaluation of bids, and the issuance of a Purchase Order. It also mentions the completion of required documentation for auditing purposes and provides a checklist for competitive bidding. The document emphasizes the importance of following proper procedures and retaining the completed file for audit purposes. Overall, the document provides comprehensive guidance on the necessary steps and documentation required for preparing a bid package, ensuring fairness, transparency, and compliance with regulations.
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